Tag Archive for: meetings

Showing Up

Will you be attending a meeting of any kind today?
Perhaps it’s a coaching session, a one-day training seminar, a job interview, a meeting with your boss, or even a visit with an elderly parent.
In my lifetime, I have sat through tens of thousands of different kinds of meetings.
There are those that I was fully prepared for, excited to attend and others that I simply “showed up” and completely missed the purpose of the event.
Do you know what I mean?
Physically present, but mentally absent…
Something else was on my mind…other thoughts, worries, plans or whatever.
Have you been there?

Being Present

“Showing up,” in its most powerful sense, means being present – cognitively and emotionally.
In my view, “showing up” is about being present for others while putting your own desires and ambitions to the side.
It demands active preparation, engagement, mental readiness, and emotional presence.
As a coach, as I prepare for any session, I carefully consider what I may encounter ahead with my client.
It is a matter of focus, choosing to be fully present and engaged.
I may ask myself, “What is the purpose of this session, and how can I add value?”
True presence in a coaching session or any meeting requires active listening and observation, which goes beyond what’s being heard and seen, its about what you feel too.
Actively engaging with the ideas presented allows you to better contribute to the discussion.
Pausing to reflect on the information, asking questions, and offering thoughtful feedback shows that you’re mentally engaged and not just physically present.
Just prior to a recent important meeting, I practiced a mindfulness technique of deep breathing beforehand to help my focus and listening.
Being emotionally present is also essential.
Your attitude and energy can either inspire or demotivate, and will help you to read the room and the moment.
Check in with your emotions and pause before entering the meeting to ensure you’re bringing positive energy.
Showing up is a skill, and like all skills, it needs to be continuously put into practice.
But you can do it.
You will come away from your experiences, changed, simply because you showed up!
What will you do to “show up” today?

Dialogue

It was an afterthought.
Leaving for the office yesterday afternoon, I nipped back upstairs and picked up my box of CCS cards.

The Task

Later, as I started the meeting, I asked each participant to consider a question and then select three cards they regarded to be an answer to the question I posed.
Each participant was holding an identical pack of cards, with the same photographs, illustrations, and words.
Attentively, I watched as each member of the council started to thumb through the deck and select some images that captured their personal point of view.
I smiled, as I watched their faces light up, obviously amused as they shared and compared images with one another, they’d found interesting.
I was struck by their concentration, and evident delight in finding suitable cards that meant something to them in answer to the question I’d asked.

Sharing

Then, after some time, in our safe space, it was time to share.
I explained a little and observed again.
Quietly, deeply, respectfully, each person asked themselves “what is it that I most want to communicate”?
Randomly, one by one, each person articulated their thoughts with great depth of clarity and understanding, allowing them to speak about what was in their hearts and minds.
The personal insights shared were powerful and thought provoking.
Each participant said something that was true for them and everyone else respectfully listened.
It was clear as participants felt safe to share their half-formed ideas, and discover new meanings in a simple image, the energy in the room began to gather, and the atmosphere started to deepen for the dialogue that followed.

Outcomes

The purpose of the simple activity was to help participants to uncover and talk about their thoughts on the given subject.
Instead of getting down to business straight away as normal, it was just really nice to pause, talk and meet together as fellow human beings, by engaging in a meaningful conversation in a fun way.
It has been my experience as a facilitator, that saying something in a friendly, respectful, and informal way, early in a gathering, can set a pattern of full participation that can help maintain energy levels throughout any meeting.
Setting the scene yesterday, opened up a new way to ensure authentic dialogue throughout our meeting together, where crucially we really listened to one another.
How do you ensure authentic dialogue in your meetings?